The Organising Committee is determined to go ahead with the ORL 2020 conference if at all possible. However, unfortunately we can't control any Government restrictions that may be in force at the time of the event. If Auckland is in Level 1 or Level 2 and we are allowed to host gatherings of up to 100 people we will go ahead.
The Committee will make a final decision, based on the level NZ is at, two weeks prior to the conference, as to whether we will go ahead or not. You will be informed as soon as that final decision is made.
If we are able to proceed the following conditions will be in place:
The venue, The Cordis Hotel, is perfectly placed to be able to split rooms so that we can limit the number of people in each room to a maximum of 100 and meet all health and safety requirements.
We will stagger catering breaks as required so that no more than 100 people will be in the Exhibition Hall or any conference room at any one time.
All stands will be pre-fabricated stands so there is a barrier between each stand.
We will be using the NZ COVID Tracer App at the conference. All attendees will be expected to scan in when they arrive.
We will provide a contactless registration system. Registered attendees will be emailed a final details letter with a QR code. You just need to scan that QR code at the registration pods when you arrive in order to get your name badge. Staff at the registration desk will be there to assist. You will not be granted access to the conference if you are not registered.
If Government requirements dictate that masks are to be worn in public places, then all attendees will be expected to wear a mask. Attendees can bring their own or masks will be available at the registration desk if required.
We will provide best practice hygiene standards at the event to ensure everyone's health & safety. Including hand sanitiser and posters reminding attendees to regularly wash their hands.
If there are any Government restrictions on gatherings, it is likely that the social events (Welcome Reception and Conference Dinner) will be cancelled.
Good Hygiene Delegates will have access to appropriate hand washing facilities with soap and water, and the ability to dry your hands thoroughly. An alcohol-based hand sanitiser will be provided in the registration area, in each room and throughout the exhibition hall.
Make sure you use good hygiene such as frequent hand washing with soap and water, and cough and sneeze into your elbow. Use the hand sanitiser provided frequently.
To help prevent further spread of COVID-19 and other viruses (eg, the common cold or influenza) you may want to keep up physical distancing where possible. While the risk of exposure to COVID-19 is low, it may re-emerge and you should always follow basic hygiene to prevent spreading any virus (eg, the common cold or influenza) that can be easily spread when people get together. Read more about protecting yourself with good hygiene.
o Hand hygiene – frequently wash your hands for a minimum of 20 seconds, then dry them thoroughly. If you are unable to access soap and water, use an alcohol-based hand sanitiser containing at least 60% alcohol. If using sanitiser, ensure that you use enough to cover your hands and rub hands together until dry.
o Cough and sneeze etiquette – sneezing or coughing into the crook of your elbow or covering coughs and sneezes with a tissue, then putting the tissue in a bin and cleaning your hands (as above).
o Avoiding touching your face – hard surfaces can be contaminated with infectious droplets. Hands can be contaminated after contact with these surfaces. If you need to touch your face, clean your hands first.
ORL 2020 is the 73rd Annual Scientific Meeting of the The New Zealand Society of Otolaryngology, Head & Neck Surgery https://www.orl.org.nz/